TCH
Track Club Hub
Team Tracker
Youth Clubs · High Schools · Colleges

Save hours every week.
Keep every parent in the loop.

Enter your meet results once — every athlete, parent, and coach stays updated automatically. Personal bests, weekly digests, and a public team page, without the Sunday-night spreadsheet rituals.

9+
Events
PB
Auto-tracked
24/7
Parent access
Live demo
Pick your level

Track Club Hub fits youth clubs, high schools, and college programs.

Same engine, audience-tuned defaults — pick yours and we'll show you the relevant view.

Weekend & championship meets

AAU / USATF weekends without the spreadsheet drag

Built for the age-group track program — 8U through 18U. Single-day Saturday meets, 2-3 day weekend invitationals, and 5-7 day championship weeks all handled the same way.

  • Heat / lane / day-of-event tracking for multi-day meets and championships
  • AAU + USATF event catalog + age-group auto-detection
  • Athlete-of-the-Week emails to parents every Monday
  • Public team page parents can bookmark for season-long progress
  • Bulk import results from any meet director email or PDF
See it in action

The whole season, at a glance.

Built for coaches in a hurry, parents on the move, and athletes chasing the next PB. Every screen is designed for one workflow — keep adding wins.

app.trackclubhub.com/dashboard
Track Club Hub coach dashboard showing 25 athletes, 6 meets, 387 results and 387 personal bests.
Coach dashboard. One screen for the whole team — recent meets, climbing PBs, improvement trends powered by AI Coach.
Athlete profile page showing personal bests for Maya Patel across 1500m, 100m and Long Jump.
Athlete profile. Every PB, every meet, the trajectory. Parents can bookmark it.
Mobile meet-day quick-entry screen on iPhone showing event picker.
Trackside mobile entry. Pull out your phone between heats. Big buttons, instant PB feedback.
Trusted by clubs across the DMV
PG County Track Club
MD
Capital Express
DC
Maryland Lightning
MD
Centennial Cougars
MD
Anne Arundel Striders
MD
Northern Virginia Elite
VA
Baltimore Bullets TC
MD
Capitol Hill Harriers
DC
Case studies

Real coaches. Real seasons. Real receipts.

Three teams in the DMV who switched to Track Club Hub this past season. Same problems you're probably wrestling with — here's what changed.

Prince George's County, MD
PG County Track Club
142 athletes6 coaches

From 14 spreadsheets to 1 dashboard in two weeks.

Challenge

Six assistant coaches were each maintaining their own age-group spreadsheet. Meet recaps took 3-4 hours every Sunday night, and parent texts started rolling in by 8pm.

What changed

Bulk-imported four seasons of meet history via the AI parser, set up RBAC by age group, and turned on PB push notifications. Sunday-night digest emails replaced the manual recap.

−3.5 hrs/wk
Coach admin time recovered
+38%
PB notifications opened by parents
100%
Coaches active after week 2
“We onboarded faster than I expected. By week two every assistant was entering their own heat data live trackside instead of texting me numbers.”
— Coach Mike Devereaux · Head Coach
Washington DC
Capital Express
87 athletes3 coaches

Athlete of the Week became our retention loop.

Challenge

Mid-season attrition was the biggest pain point — kids would skip a meet, then a practice, then disappear. There was no celebration moment for kids who weren't winning races outright.

What changed

Turned on AI-Coach weekly Athlete of the Week (most-improved, not most-medals) and shareable PR cards. Coaches share the AOW post in the team WhatsApp every Monday morning.

92%
Spring season retention (up from 71%)
4.6/5
Parent satisfaction score
2 → 11
PB cards shared per month
“The AOW email pings athletes who improved by a tenth of a second — not just the fastest kids. That tiny shift kept twelve kids on the team this spring.”
— Coach Tracy Williams · Capital Express
Howard County, MD
Maryland Lightning
215 athletes11 coaches

Junior recruiting profiles, generated in 5 minutes.

Challenge

Seniors needed college-recruiting one-pagers but no one had time to build them in Canva. PRs were scattered across five seasons of spreadsheets.

What changed

Filled in Recruiting Profile fields (grad year, height/weight, GPA, USATF + AAU IDs, video link). Print one-pager generated cleanly from the existing share link. Sent to D2 / D3 coaches in two weeks.

23
Seniors with recruiting profiles live
47
College-coach inquiries logged
5 min
Avg time to fill one profile
“I literally hit Print → Save as PDF and emailed it. No more Sunday-afternoon Canva sessions.”
— Coach Renee Patel · Recruiting Lead
How it works

Set up in one practice. Run it for the season.

Four steps from spreadsheet to weekly PB notifications. No timing system to buy, no IT setup, no spreadsheet formulas.

1

Upload your roster

CSV, Word, PDF, or paste from athletic.net — Claude reads it and pulls clean athlete records.

2

Enter results once

Drop a meet PDF or type results into a sheet. Heat/lane/wind auto-detected. Heat sheets supported.

3

PBs update automatically

We compare against every prior result and flag personal bests instantly. No formulas, no spreadsheets.

4

Parents stay in the loop

Weekly digest, push notifications when a PB lands, and a public team page parents can bookmark.

A coach's week, before and after

The work you stop doing on day one.

Three moments every track coach knows by heart — and what they look like once your team is on Track Club Hub.

Sunday night

The post-meet write-up

Old way

Open six spreadsheet tabs. Copy times one by one. Highlight PRs in yellow. Calculate improvements in your head. Type a recap email. Send. Hope no one notices the typo.

On Track Club Hub

Sunday digest auto-generated: every PR detected, every athlete-of-the-week pick written, every parent emailed. You read it on your phone with a coffee — done.

Tuesday afternoon

The lineup before a Saturday meet

Old way

Print 60 heat sheets. Re-print when an athlete swaps in for the 200m. Re-print when the meet director changes lanes. Hand them out at practice. Find half on the gym floor Wednesday.

On Track Club Hub

Build the lineup once. Auto-assign heats & lanes. Share a single QR code at practice — parents scan, see their kid's events live, no one ever calls asking again.

Friday morning after the meet

The PR celebrations

Old way

Type 40 parent emails: "Hi Mrs. Carter, Naomi ran a great 13.02 yesterday — almost a PR, just 0.04 off!" Mistype someone's name. Forget two families entirely. Get an angry text Saturday.

On Track Club Hub

Every parent got a celebration email the moment you logged the result. Naomi's mom already shared it to the family group chat. You didn't lift a finger.

Pricing

Pay for the season. Save the spreadsheets.

Every plan includes unlimited parent accounts, automatic personal-best detection, and the public team page. Cancel any time — your data stays exportable.

Club Starter
$19per month

Smaller youth clubs, middle school programs, or any team just getting organized.

  • Up to 50 athletes
  • Unlimited meets & results
  • Auto personal-best tracking
  • Parent read-only access
  • Bulk import (CSV / Word / PDF)
  • 14-day free trial
Most popular
Club
$39per month

The everyday plan for a full youth, high school, or JUCO program.

  • Up to 150 athletes
  • Everything in Club Starter
  • Weekly Monday digest emails
  • Athlete-of-the-Week (AI Coach)
  • Plateau alerts
  • Public team page
Club Unlimited
$69per month

Large clubs, high school athletic departments, or college staffs with serious roster turnover.

  • Unlimited athletes
  • Everything in Club
  • Multi-coach RBAC (sprints / distance / field)
  • Push notifications (iOS + Android)
  • NCAA-style recruiting PDFs
  • Custom branding & subdomain
  • Priority support
Why coaches switch

The free tools you're already using — and where they stop.

Most clubs we onboard come from one of three setups. Here's the honest side-by-side of what each gets you.

What coaches needSpreadsheetsAthletic.net /
Hy-Tek		Track Club Hub
Auto personal-best detectionManualLimited Yes — every event
Parent gets emailed when their kid PRs—— Yes — instant
Heat / lane / wind trackingFree-text onlyHy-Tek only First-class fields
Bulk-import from any format (CSV/Word/PDF/paste)Copy-pasteSpecific formats only AI parser
Heat sheet PDF + QR for parents—Print export One click + live link
Mobile coach entry at the meetPainfulWeb only Native iOS / Android
AI plateau alerts + Athlete-of-the-Week—— Built-in
College recruiting one-pager (PDF)Build in Canva— Auto from athlete profile
Family directory + role-based access—Limited Coach / parent / athlete
Cost per seasonFree + your timeFree (ads) / $$ From $9/mo

Already on a different tool? Our AI importer reads roster + meet exports from Athletic.net, MileSplit, Hy-Tek, Coach O, and plain spreadsheets — no manual re-typing.

Works with the tools you already use

Import from any of these. Export back to any of these. No vendor lock-in, ever.

A.net
Athletic.net
Roster + meets CSV
MS
MileSplit
Meet PDFs + results
HT
Hy-Tek
TFFR / Meet Manager
CO
Coach O
Team management exports
GS
Google Sheets
Paste any CSV / table
HK
Apple HealthKit
Workout sync (coming)

Logos & product names belong to their respective owners. Track Club Hub is not affiliated, endorsed, or sponsored by any platform listed above — we just play nicely with their exports.

From the track

Coaches and parents, in their own words

“We stopped spending Sunday nights updating spreadsheets. Parents can finally see results without texting me at 9pm.”
MD
Coach Mike Devereaux
Head Coach · PG County Track Club
“Honestly the part that surprised me — kids ask each week if they got the Athlete of the Week email. Two of my middle schoolers have it pinned in their inbox.”
TW
Coach Tracy Williams
Capital Express · 14 years coaching
“I work overnights. I miss most meets. Now I get a notification when my daughter PRs in the 200 and I can see the splits on the way home. That's it. That's the feature.”
AL
Andrea L.
Parent · two athletes on TCH
Coming up next

Already shipping. Always shipping.

A short list of what we're actively building. Sign up now and you'll be using these as they roll out — no upgrade required.

AI-verified · Updated weekly

National Rankings

Every season, every event, every age group — sorted by uploads from clubs across the country and verified by Claude. Refreshed every Monday morning.

See the full board
5K XC · F · Open
Cross Country 2025
  1. 1
    Maya Patel
    Capital Track Club
    19:00.90
  2. 2
    Sofia Rodriguez
    Capital Track Club
    19:05.00
  3. 3
    Kennedy Lewis
    Capital Track Club
    19:11.70
FAQ

Questions we hear most

14 days, no credit card required. You get the full Club tier feature set during the trial — bulk import, AI Coach digests, push notifications, everything. After day 14, your team smoothly moves to whichever plan you pick.

Still wondering? Email us at info@trackclubhub.com — we read every message.

TCH
Built by Track Coaches

Built after years of managing weekly meet results through spreadsheets and group texts.

Track Club Hub started as a side project to replace the Sunday-night Google Sheet workflow at a youth track program in Maryland. Every feature — auto-PB detection, the Monday digest, the public team page, the parent push notifications — was built because a coach or parent asked for it during an actual season. We're not a sports-tech company guessing at the workflow. We're the program down the street that got tired of the spreadsheet.

Have something you wish your club software did? Email info@trackclubhub.com — we read every one and a lot of them ship.

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